| Last Revised: 7/6/09 Thursday, 08-Oct-2009 15:08:09 CDT |
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University of Wisconsin-River Falls |
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2009-2010 Dean/Chair Calendar |
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| Faculty & Academic Staff |
Initiate By: |
Routing Sequence |
Due By: |
Faculty/Staff
Notified By: |
| 3rd Yr. & Up Fixed Term /Academic Staff Contracts |
Aug 7, 2009 |
Human Resources notifies Deans and Directors of eligible academic staff |
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Aug 21, 2009 |
Dean Notifies Department Chair(s) of Eligible Faculty |
Sep 14, 2009 |
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Department Chair(s) forwards Recommendations to Dean / Director forward their recommendations to their immediate supervisor (if Director does not report directly to Provost) |
Oct 16, 2009 |
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Deans and/or Directors forward recommendations to Provost |
Oct 23, 2009 |
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Chancellor notifies academic staff member no later than |
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Nov 12, 2009 |
| 2nd Yr. Probationary Faculty / Review for 3rd &
4th Contracts |
Aug 28, 2009 |
Human Resources notifies Dean of eligible faculty and/or staff |
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Dean Notifies Department Chair(s) of Eligible Faculty |
Sept 14, 2009 |
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Dept Chair notifies probationary faculty members & all eligible voters
no later than |
Sept 21, 2009 |
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Professional file made available to candidate & faculty members eligible
to vote, for their consideration & additions |
Sept 21 - Oct 19, 2009 |
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Amended file available for review only |
Oct. 20-30, 2009 |
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Vote no later than |
Nov 10, 2009 |
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Dept recommendations and all supportin documents opened to inspection
and comments for 3 weekdays prior to submission to Dean/Director but no
later than |
Nov 13, 2009 |
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Department Chair(s) forwards Recommendations to Dean |
Nov 17, 2009 |
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Dean forwards Recommendations to Provost |
Nov 23, 2009 |
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Provost and Vice Chancellor forwards recommendation to Chancellor no later
than |
Dec 1, 2008 |
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Chancellor informs head of academic unit of decision no later than |
Dec 8, 2009 |
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Chancellor notifies faculty member of decision no later than |
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Dec 15, 2009 |
| Faculty Promotions |
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Dean Notifies Department Chair(s) of Eligible Faculty |
Sept 15, 2009 |
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Department Chair(s) Notifies individual faculty members within
five working days following September 15 of the faculty members' eligibility
for promotion to full professor and their requirement to submit their professional
record. |
~within five working days following Sept 15 of the faculty
members' eligibility for promotion to full professor & their requirement
to submit their professional record~ |
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Completed record submitted to Department Chair |
Oct 15, 2009 |
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Department Decision Finalized |
Nov 2, 2009 |
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Department(s) forwards Recommendations to College Promotion
Committee |
Nov 16, 2009 |
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College Promotion Committee forwards Recommendations to Dean |
Feb 1, 2010 |
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Dean forwards Recommendations to Provost |
Feb 15, 2010 |
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Chancellor informs Dean/Fac Member of Recommendations &
forwards Recommendations to Board of Regents |
February 26, 2010 |
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Board of Regents Decision |
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June 4, 2010 |
| Post Tenure Review |
March 31 , 2009 |
Names of faculty members subject to post-tenure review forwarded to Deans
no later than |
May 1, 2009 (of the academic year preceding review) |
As Required |
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Dean notifies faculty member no later than |
May 15, 2009 (of the academic year preceding review)
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Department sets post-tenure review dates and method |
By September 30, 2009 |
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Selection of committee, if necessary |
By October 15, 2009 |
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Head of Academic unit notifies faculty member and committee of review dates |
By October 30, 2009 |
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Faculty member completes portfolio |
By January 29, 2010 |
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Chair of committee reviews portfolio |
One week review period between January 29, 2010 and April 15, 2010 |
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Post-tenure review report forwarded to Dean |
By one week after meeting with faculty member |
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Dean forwards report and any response to the Provost and Vice Chancellor for Academic Affairs |
By one week after post-tenure review report is forwarded to Dean |
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| 2010-2011 Sabbatical Leave |
March 7, 2009 |
Submitted to FASDB for Initial Screening |
Sept 30, 2009 |
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FASDB Forwards Recommendation to Provost |
Nov 2, 2009 |
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Provost Informs Dean/Fac Member of Recommendation |
Nov 16, 2009 |
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& Chancellor forwards Recommendations to Board of Regents |
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Board of Regents Decision |
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Dec 11, 2009 |
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| Student Log of Complaints |
November 23, 2009 |
Dean Submits "Student Complaint/Grievance Log" to
Provost's Office for Fall Semester 2009 |
Dec. 28, 2009 |
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April 26, 2010 |
Dean Submits "Student Complaint/Grievance Log" to
Provost's Office for Spring Semester 2010 |
May 17, 2010 |
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| 3rd Yr. & Up Probationary Faculty |
Nov 9, 2009 |
Human Resources notifies Dean of eligible faculty and/or staff |
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Dean Notifies Department Chair(s) of Eligible Faculty |
Nov 25, 2009 |
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Dept Chair notifies probationary faculty members and all eligible voters
no later than |
Dec 4, 2009 |
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Professional file is available to candidate and faculty members eilgible
to vote, for their considerations and additions |
Dec 7, 2009 -
Jan 4, 2010 |
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Amended file available for review only |
Jan 5, 2010 -
Jan 29, 2010 |
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Vote no later than |
Feb 5, 2010 |
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Dept recommendations & supporting documents shall be opened to inspection
and comments for 3 weekdays prior to their submission to Dean/Director but
no later than |
Feb 12, 2010 |
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Department Chair(s) forwards Recommendations to Dean |
Feb 15, 2010 |
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Dean forwards Recommendations to Provost |
Feb 22, 2010 |
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Provost and Vice Chancellor forwards recommendation to Chancellor no later
than |
Mar 1, 2010 |
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Chancellor informs head of academic unit of decision no later than |
Mar 8, 2010 |
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Chancellor notifies faculty member of decision no later than |
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Mar 12, 2010 |
| 1st Yr. Probationary Faculty and 1st & 2nd Yr.
Fixed Term Academic Staff |
Nov 23, 2009 |
Human Resources notifies Deans and Directors of eligible faculty and/or academic staff |
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Dean Notifies Department Chair(s) of Eligible Faculty |
Dec 4, 2009 |
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Dept Chair notifies probationary faculty members and all eligible voters
no later than |
Dec 11, 2009 |
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Professional file available to candidate & faculty members eligible
to vote, for their consideration and additions |
Dec. 11, 2009- January 20, 2010 |
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Amended file available for review only |
completed within 5 working days of beginning of Spring Semester
(Jan. 25-29, 2010) |
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Vote no later than |
Feb 1, 2010 |
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Dept recommendations & supporting documents opened to inspection &
comments for 3 weekdays prior to submission to Dean/Director, but no later
than |
Feb 8, 2010 |
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Department Chair(s) forwards Recommendations to Dean /Directors forward their recommendations on academic staff members to their supervisor (if Director does not report directly to Provost) |
Feb 11, 2010 |
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Dean and Directors forward recommendations to Provost |
Feb 15, 2010 |
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Provost and Vice Chancellor forwards recommendation to Chancellor
no later than |
Feb 19, 2010 |
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Chancellor informs head of academic unit of decision no later than |
Feb 25, 2010 |
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Chancellor notifies faculty and/or staff members of decision no later than |
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March 1, 2010 |
| Instructional Academic Staff Promotion |
Dec 01, 2009 |
Human Resources informs individuals and their department chairs of eligibility for promotion (based on spring appointment) |
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Instructional Academic Staff submits portfolio to department chair |
Jan 15, 2010 |
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Department recommendation (if department vote or committee) to chair |
Feb 01, 2010 |
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Chair forwards recommendation to Dean |
Feb 08, 2010 |
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Dean forwards recommendation to Provost |
Feb 15, 2010 |
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Provost approves promotions |
Feb 22, 2010 |
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Chancellor approves promotions |
Mar 01, 2010 |
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Human Resources produces letters to candidates (contracts already issued will be revised, if necessary) |
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Mar 10, 2010 |
| Merit Determination |
Dec 03, 2009 |
Budget Director forwards to Senior Administration |
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Response Due Budget Director |
Feb 08, 2010 |
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| Department Chair Selection |
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Dean Initiates selection by notifying departments |
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Nov 02, 2009 |
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Departments forwards recommendations to Dean |
Dec 14, 2009 |
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Dean forwards recommendations to Provost |
Jan 11, 2010 |
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New Chairs notified of appointment |
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Feb 01, 2010 |
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| Release/Reassigned time |
Nov 30, 2009 |
Deans to provide listing of the release/reassigned time assignments
in their college (Include all released time for admin. & other duties
and the amount of time for which the release/reassign has been awarded). |
Jan 11, 2010 |
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| Student Evaluations |
Initiate By: |
Routing Sequence |
Due By: |
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| Fall Semester |
Oct 2, 2009 |
Actual Student Evaluation Period: Nov. 23-Dec 11, 2009 |
Dec 11, 2009 |
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| Spring Semester |
Feb 25, 2010 |
Actual Student Evaluation Period: April 19 - May 7, 2010 |
May 7, 2010 |
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| FY 2010 - 2011 Budget Requests |
Initiate By: |
Routing Sequence |
Due Date |
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| Laboratory Mod/GCA Requests |
Process Under Revision |
Budget Director to Academic Deans |
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Due to Budget Director |
To Be Determined |
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| Major Capital Equipment Requests |
Process Under Revision |
Budget Director to all Unit Supervisors |
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Due to Budget Director |
To Be Determined |
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| Recruitment & Retention - Hiring Information |
Jan 4, 2010 |
Budget Director to Academic Deans |
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Due to Budget Director |
Feb. 15, 2010 |
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| Program Revenue Budget Requests |
Jan 4, 2010 |
Budget Director to Deans |
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Due to Budget Director |
Feb 4, 2010 |
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| Request for annual GPR Budget Information |
Jan 4, 2010 |
Budget Director to Deans & Senior Administration |
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Due to Budget Director |
Feb 1, 2010 |
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| Dean GPR Allocation Distribution |
Feb 8, 2010 |
Budget Director to Deans |
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Due to Budget Director |
Mar 3, 2010 |
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| Recruitment and Retention - Allocations |
May 3, 2010 |
Budget Director to Deans |
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Due to Budget Director |
July 1, 2010 |
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