Frequently Asked Questions
How can I get an official transcript?
Official transcripts may be ordered on-line by going to the Transcript Request page. There is a $7.00 charge per set of transcripts.
How do I get my pin number so that I can register?
Only degree seeking undergraduate students need a pin number to register for Fall or Spring semesters. Non-degree seeking undergraduate students or graduate students do not need a pin number to register. You do not need a pin number for January Interim or Summer Session. Your academic advisor has your pin number and you must make an appointment with your advisor prior to your registration date. You only need to enter the pin number once. Once entered, the pin number will not be required again. If you cannot find your advisor, the departmental chair can advise you on courses you need to graduate. The departmental chair can then authorize (in writing) the Registrar’s Office to release the pin number hold.
How do I add a class to my schedule?
Up through the end of the first week of the semester, you can add an open class using the eSIS system. You do not need signatures to add an open class through the first week of the semester. If the course is full or if it is after the first week of the term, you will need a drop/add/credit change card with instructor and advisor signatures. If your advisor isn’t available, the departmental chair can sign in place of your advisor.
How do I drop a class from my schedule?
Up through the end of the first week of the semester, you can drop a class using the eSIS system.
To drop a class in week 2 through week 6, you will need to complete a drop/add/credit change card with the instructor and advisor signatures. After week 6, you may not drop a course without the approval of your academic dean. Late drop forms are available in the Registrar’s Office.
What if I want to drop ALL of my classes?
If you would like to drop all of your classes, this is a Withdrawal. Withdrawal forms are available in the Registrar’s Office. If you are not on campus, you can send a letter or fax to the Registrar’s Office. Please make sure that you include your name and your student ID number. Your signature is required to process a withdrawal. The withdrawal will be processed the day it is received in the Registrar’s Office. Withdrawals initiated after the 6th week of the term are indicated on your official transcript. The withdrawal form is available at the following web site:
http://www.uwrf.edu/registrar/2printableforms.htm
The dates that a drop and/or a withdrawal is processed, will determine if there is a refund of tuition. If you have tuition or a refund question, please contact the Accounts Receivable Office, 117 North Hall, 715-425-3145.
When are my semester grades available on a transcript?
Grades are due five working days after the last day of finals. For example, if the last day of finals was Friday, May 13, grades would be due on Friday, May 20th. Grading is an overnight process, so you would be able to see your grades for the term on Saturday, May 21st.
How do I get a copy of my semester’s grades?
Grades are available through self-service in eSIS.
How do I compute my gpa?
Grade Point Average (GPA) is calculated by dividing total honor points by the total number of graded credits attempted:
Honor Points ÷ Graded Units Attempted = GPA
Grade Points are:
A = 4.00 HP
A- = 3.67 HP
B+ = 3.33 HP
B = 3.00 HP
B- = 2.67 HP
C+ = 2.33 HP
C = 2.00 HP
C- = 1.67 HP
D+ = 1.33 HP
D = 1.00 HP
F = 0.00 HP
Example of a term’s GPA:
3 credits A = 12.00 HP
4 credits B = 12.00 HP
2 credits C+ = 04.66 HP
3 credits D+ = 03.99 HP
32.65 HP ÷ 12 credits = 2.720 GPA
What is the criteria for the Dean’s List?
Superior scholarship is recognized at the completion of Fall and Spring Terms by publication of the Dean’s List. To be eligible for the Dean’s List, you must be an undergraduate degree seeking student. Students must complete a minimum of 12 credits, receive a minimum of a 3.500 term GPA, have no F’s, outstanding incompletes or repeat grades during the academic term. The Office of Public Affairs will forward the information to the local newspaper of the student’s permanent address.
Where can I check if I am in good academic standing, on probation or on suspension?
Your academic standing can be found on the unofficial transcript in eSIS.
Each term will be identified (i.e., Fall 05-06), with the following below the term:
- The courses and grades received
- The term and cumulative statistics
- Your academic standing for that term.
Can I continue to attend UW-RF if I am on probation or suspension?
A student who is on probation can continue to attend UW-RF. A student cannot attend UW-RF if placed on suspension. Before a suspended student can re-enter UW-RF, the student must apply for re-entry in the Registrar’s Office and appeal the suspension to the Dean of the college from which you were suspended. Normally, a suspension period is for two academic terms (exclusive of Summer Session or January Interim). Suspension and probation policies.
How do I re-enter UW-River Falls?
If you were an undergraduate degree seeking student, you must apply for re-entry with the Registrar’s Office. You can complete the re-entry application in the Registrar’s Office or access the re-entry application on-line. The web address is: http://www.uwrf.edu/registrar/2printableforms.htm.
If you were an undergraduate “special student” (i.e., not a degree seeking student), and you would like to become a degree seeking student, you must apply in the Admissions Office, 112 South Hall, 715-425-3500. If you were an undergraduate “special student” and would like to return as a “special student”, you would apply in the Registrar’s Office.
If you have taken any graduate classes at UW-River Falls and your last class was before Fall 2003, you must apply for re-entry. There is no additional fee required unless you are changing your program of study. Complete a Re-entry Form online at http://www.uwrf.edu/forms/ogs-application/ or contact the Graduate Studies Office at (715) 425-3843 for assistance.
Can I take a course pass/fail?
The only courses that can be taken pass/fail are those that will be used as general electives. Registration for a pass/fail course, needs to be completed before the end of the second week of each semester. The exceptions to this are courses that are only offered on a pass/fail basis, such as student teaching or cooperative internships in CAFES.
Can I audit a course?
Audit cards are available in the Registrar’s Office. You register for the course as usual and the instructor of the class must sign the audit card. The audit card must be submitted to the Registrar’s Office by the fifth day of the term on a space available basis.
Courses that are registered on an audit basis will appear on your official transcript with an “audit” indicated as the grade and there will not be any credit awarded for the course. Prior to registering for the audit, you should discuss the course requirements with the instructor.
How do I get verification that I am a student?
There is a verification of enrollment form available in the Registrar’s Office or at our web site: http://www.uwrf.edu/registrar/2printableforms.htm
Some companies require their own form. Either form must be signed by the student so that the information may be released. A student ID number must be included for release of any personal information.
How do I get a DAR (degree audit)?
A DAR can be obtained at any time in eSIS.
To run a “what if” DAR, check the “What If” box and enter new information. To run a DAR without changes, click on “Go”.
The DAR should appear on the screen in less than 30 seconds. You can view it on line or print it.
Who do I appeal to have a course waived or substituted in my academic program?
General Education, Liberal Arts, Professional Education or Foundations Courses in Agriculture: The Dean of your college.
Major or Minor: The departmental chair.
Program Exception Request Forms must not be filled out or submitted to the Registrars Office by students.
Who has access to student records?
Student records and information are protected under the Family Educational Rights and Privacy Act (FERPA). Students have access to their own records as well as the right to restrict the release of directory information.
University officials have access to certain student information without written consent from the student. University officials are expected to use student information responsibly and to safeguard against its exposure to non-officials.
A directory is printed after the first two weeks of Fall Semester. If you do not want your information included in the directory, you need to fill out a Request to Prevent Disclosure of Directory Information Form in the Registrar’s Office.
Additional information is available at the following web site: http://www.uwrf.edu/registrar/2dirinfo.htm
How do I apply for graduation?
If you are an undergraduate student, you must complete an Application for Graduation in the Registrar’s Office. Once your application is on file in the Registrar's Office, a $40.00 application fee will be charged to your UWRF account. If you are not on-campus, please contact the Registrar’s Office and an application will be mailed to you.
If you are a graduate student, you must complete an Application for Graduation in the Graduate Office. There is a $40.00 application fee (check or cash only). If paying by check, please make your check payable to UW-River Falls. If you are not on-campus, please contact the Graduate Office for additional information at 715-425-3843.
How do I order a diploma replacement?
Diplomas are ordered four times per year. The order dates are approximately:
End of January
End of February
End of June
Middle of September
A diploma replacement has a fee of $10.00 (check or cash only). You can mail your request to the Registrar’s Office. Name, student ID number or SSN, date of graduation and degree is required.
How do I change my major, minor or advisor?
To change your major and have a new advisor assigned within that major, you will need to make an appointment with the departmental chair of the new major. The departmental chair will approve the major change and assign a new advisor for you.
To change your minor, you can contact the departmental chair of your major or you can contact the Registrar’s Office. Written authorization from the departmental chair is not required for a minor change.
To change your academic advisor without changing your major, you will need to make an appointment with the department chair. Advisor changes are approved at the departmental level.
How can I change my address?
You can change your address (with the exception of a Residence Hall Address which must be done by the Residence Life Office) on eSIS. If you do not have access to a PC, you can fill out a change of address form in the Registrar’s Office or write a letter to the Registrar’s Office if you are not on campus.
How can I view the entire class schedule?
The web address is: http://www.uwrf.edu/master-class-schedules/
How do I obtain Summer or J-Term information?
Visit the web sites at http://www.uwrf.edu/summer for Summer session information or http://www.uwrf.edu/jterm for Winter or J-Term session information. These sites contain useful links to find out about course offerings, housing, academic schedules, and application and registration instructions.
The Registrar’s Office web address also will have links with information for Summer and J Term courses.
How do I apply for reciprocity?
If you have questions regarding reciprocity or need to apply, contact the Minnesota Higher Education Services Offices at 1-800-657-3866 or apply on-line at www.mheso.state.mn.us
How do I find out who is my adviser?
You can view your adviser through eSIS.
